Executive Secretary – Dubai

Efficiently manage the SVP’s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP’s time.
Serve as the primary point of contact for the SVP’s office—handling calls, visitors, emails, and correspondence with professionalism and discretion.
Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
Support special projects through research, data gathering, and coordination across departments.
Compile departmental reports and assist with budget-related information.
Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.

Qualifications:

Bachelor’s degree in any discipline (preferred)

At least 5 years supporting senior leaders, VVIP offices, or high-level executives
Experience in Aviation, Airlines, Travel, or FMCG is a plus

Skills & Attributes:

Excellent communication skills, both written and verbal in English
Comfortable working with multiple stakeholders in a large, diverse organization
Highly proactive, resourceful, and able to anticipate what needs to be done
Strong planner and organizer with the ability to manage several priorities at once
Tech-savvy with good computer skills and an eye for detail
Able to solve problems, maintain discretion, and ensure smooth operations
Collaborative and adaptable, thriving in a dynamic, fast-paced environment